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California State University, Bakersfield

Job No. 533497 Enrollment Management Budget Analyst
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Position Number: 5079144
Location: Bakersfield, CA
Position Type: Business and Financial Management

CANDIDATES ELIGIBLE TO APPLY: Open to all qualified applicants.

CLASSIFICATION TITLE: Administrative Analyst/Specialist - Exempt II

UNION CODE: R09

FT/PT: Full-time

PAY PLAN: 12-month

WORKPLACE TYPE: On-site (work in-person at business location)

ANTICIPATED HIRING RANGE: $5,300 - $6,667

However, offer amount will be commensurate with candidate's experience, education, skills, and training.

CSU CLASSIFICATION SALARY RANGE: $5,022 - $9,083

PAY BASIS: Monthly

BENEFITS: CSUB offers a best-in-class benefit package for eligible employees that includes an array of medical plans, choice of dental plans, vision coverage, retirement participation in CalPERS, CSU tuition waiver, up to 24 vacation days per year, sick leave with unlimited accrual, 14 paid holidays per year and more! See our benefits website for additional information.

SPECIAL INSTRUCTIONS TO APPLICANT: FOR PRIORITY CONSIDERATION, applications must be received by January 22, 2024; however, the position will remain open until filled.

POSITION PURPOSE: Under the general direction of the Associate Vice President for Enrollment Management, the Enrollment Management Budget Analyst performs complex financial analysis, research, forecasting and budget development independently for the Division of Enrollment Management. The Budget Analyst will coordinate with others within the Division of Academic Affairs, other departments, and outside agencies when appropriate to meet the diverse budgetary analysis, coordination, and reporting needs of the division. The Budget Analyst also facilitates and assists with administrative planning, human resources related administrative tasks, and allocation and management of budgetary and physical resources.

DUTIES & RESPONSIBILITIES:

Divisional Budget Oversight

Facilitates Enrollment Management budget planning and performs independent technical budget analysis including tracking and oversight of receipts, spending, and allocation of funds.
Analyzes costs in relation to budget, gathers data and prepares reports and materials for Enrollment Management Division leadership, Academic Affairs leadership and Business and Administrative Services leadership.
Provides complex financial analysis, research, forecasting and budget development for the Division of Enrollment Management including coordination and communication with the departments and leadership within the Division.
Facilitates and assists with administrative planning, Human Resources related tasks and allocation and coordination of budgetary and physical resources.
Independently prepares regular budget reports, analysis, and projects for the AVP for Enrollment Management and oversees activities and operations in implementing the division budget.
Assists the AVP for Enrollment Management in providing direction and guidance to the Division of Enrollment Management and serves as a Liaison to the various departments of the division.
Provides direction and guidance to division staff on budgetary processes and procedures.

Departmental Budget Oversight

Provides guidance to departmental staff, presents annual budget to the leadership team and coordinates with Academic Affairs budget analyst to ensure budget and financial reports are in sync including the preparing and requests of carryover funds.
Requests budget transfers and approves special pays, chargebacks, requisitions, check requests and other Budget requests and expenditures and ensures alignment with proper accounts.

Special Projects

Assists with special projects as assigned by the AVP for Enrollment Management.

REQUIRED QUALIFICATIONS:

EDUCATION & EXPERIENCE – Bachelor's degree and/or equivalent training and four (4) years of recent (within 3 years) administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Work experience should demonstrate complex budget analyst competency.

SKILLS, KNOWLEDGE & ABILITIES (SKA's) –

Regular and reliable attendance required.
Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations.
Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management.
Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies.
Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions.
Ability to work with representatives from public and private entities and handle potentially sensitive situations.
Demonstrated consultative skills in working with internal and external constituent groups.
Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus.
Knowledge and experience utilizing Microsoft Excel for advanced financial tracking & projections.
Ability to conduct detailed transactional research, assess budget implications, and make appropriate recommendations based on best practices, risk analysis, and input from appropriate personnel.
Thorough knowledge of financial recordkeeping methods and procedures and practice, and the ability to interpret accounting reports.
Ability to work in a demanding and deadline-oriented work environment with constant change.
Knowledge of accounting procedures and practices and the ability to perform analysis of complex departmental financial problems.
Ability to compile, verify, and reconcile financial data, prepare trial balances, financial statements and reports.
Ability to work independently, given general directions to meet demanding deadlines and schedules in a timely manner.
Ability to make sound decisions and recommendations regarding accounting activities.
Demonstrated commitment to the principles of diversity and multiculturalism.
Demonstrated customer service experience requiring a very high level of diplomacy and professionalism.
Ability to use tact and diplomacy to effectively handle a broad range of high level and sensitive interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problems.
Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds.
Excellent communication skills; ability to effectively communicate information in a clear and understandable manner, both verbally and in writing.
Thorough knowledge of English grammar, spelling, and punctuation.
Ability to interpret, communicate and apply policies and procedures.
Ability to maintain a high degree of confidentiality.
Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines.
Excellent computer skills and competence with a variety of computer applications including word-processing, spreadsheets, databases, on-line systems, Internet as well as online calendaring and email.
Working knowledge of or ability to quickly learn University infrastructure.
Must be willing to travel and attend training programs off-site for occasional professional development.
Must be able to work occasional holidays and adjust working hours to meet special jobs. May be called back periodically to perform work as needed on an emergency basis.

PREFERRED QUALIFICATIONS:

Bachelor's degree in business, accounting, or related field preferred.
Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service-centered attitude.

PHYSICAL DEMANDS: SEDENTARY WORK – involves mainly sitting; minimal walking and standing; lifting light weight objects limited to 15 pounds.

ENVIRONMENTAL FACTORS: N/A

SPECIAL CONDITIONS:

SCREENING: Only those applicants possessing experience most directly related to the immediate needs of the office will be invited to appear before a Qualifications Appraisal Board for the purpose of appraising training, experience, and interest in the position.

CALIFORNIA STATE UNIVERSITY EMPLOYEES UNION: It shall be the policy of the CSU in filling vacant CSUEU bargaining Units 2, 5, 7 & 9 positions to fill such vacancies from among qualified individuals currently employed on-campus except when it is determined that it is necessary to appoint outside applicants to meet campus workforce diversity goals or to provide specialized skills and abilities that are not available from current employees.

BACKGROUND CHECK: Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

SENSITIVE POSITION: Sensitive positions are designated by the CSU as requiring heightened scrutiny of individuals holding the position, based on potential for harm to children, concerns for the safety and security of the people, animals, or property, or heightened risk of financial loss to the CSU or individuals in the university community.

MANDATED REPORTER: Not Mandated

GENERAL INFORMATION: It is the policy of California State University, Bakersfield to hire only United States citizens and aliens lawfully authorized to work in the United States. All new employees will be required to present documentation verifying their right to accept employment. You will also be requested to present a social security card at the time of initial appointment in compliance with state payroll regulations. State regulations require that every state employee sign the Oath of Allegiance prior to commencing the duties of his/her State employment, except legally employed non-citizens. These individuals are required to sign the Declaration of Permission to Work.

EEO STATEMENT: California State University, Bakersfield is committed to Equal Employment Opportunity. Applicants will be considered without regard to gender, race, age, color, religion, national origin, sexual orientation, genetic information, marital status, disability or covered veteran status.